• A rewarding 2-year fixed term full time opportunity for an experienced Contract Administrator to join the Western Sydney International Program.
• Hybrid and flexible working conditions.
• Embrace our passion to deliver outstanding team results.

The Organisation:

Airservices Australia is a government-owned organisation responsible for the safe and efficient management of 11% of the world’s airspace and provision of aviation rescue fire-fighting services at Australia’s busiest airports.

Our people are our greatest asset with a dynamic and diverse team operating from locations across the country - from bustling cities to regional and remote locations, including an island. This team keep Australia’s aviation industry safe every day of the year, both in the air and on the ground.

We connect people with their world safely – linking family and friends, generating economic activity, creating jobs, and facilitating trade and tourism.

Airservices is committed to fostering a culture that is diverse, inclusive, and respectful. We encourage motivated individuals who love what they do, value a service first mindset, and embrace a challenge to explore a career with Airservices. In return you will be a valued team member, be offered flexibility and experience a meaningful career in an exciting, ever-evolving aviation industry.

The Role & The Team 

As a Contract Administrator within the Business Services team, you will support your business stakeholders with procurement systems support to enable effective and efficient contract management.

You will have a strong systems knowledge of ARIBA or other similar, source to manage systems, across both upstream and downstream elements of the system, you will be proficient in the use of source to manage systems (preferably ARIBA) as a contract management tool of use and be able to both proactively and reactively advise, assure and set up appropriate workspaces in the system.

Position specific:

• Understand and ensure that all contract management processes are executed as required in accordance with Airservices Procurement and Contract Management procedures, and with reference to Procurement and Contracting best practise.
• Provide sound advice and guidance to key stakeholders on acquisition processes and associated activities, to ensure compliance with the relevant frameworks whilst delivering effective and efficient commercial outcomes.
• Develop and maintain relationships with key stakeholders at external suppliers to maintain effective operation of procurement, commercial and governance frameworks.
• Interpret contract terms/conditions and application of relevant laws and legislations, using a working knowledge of contract law and seeking advice for specialised terms and conditions or dispute resolution, as needed.
• Provide proactive management and support to enable internal approvals at all stages of contract lifecycle, including contract initiation, contract execution and contract variations.
• Utilise ARIBA to manage systems, providing advice and guidance to the business group on the associated system processes.
• Actively undertake and support the business to complete in system updates such as terms and conditions setup, pricing terms setup, supplier compliance information and other activities as required to ensure that contract management activities are effective across the organisation.
• Undertake assurance activities and status monitoring within ARIBA to advise on potential compliance issues, and advise business owners, contract managers and the procurement services team on potential issues and recommendations.

Please see the link below to view the full Position Description:

 Position Description - Contract Administrator.pdf

The Person 

To be successful in this role, you will need to possess: 

• Strong business and commercial analytics skills.
• Experience with procurement practices, policy, methods, and practices.
• Strong ability to determine trends and opportunities from data.
• High level of computer literacy, including use of Excel and Word.
• Strong ability to determine trends and opportunities from data.
• Demonstrated ability to draft clear and articulate documentation/memos.
• SAP and/or Ariba experience desirable.
• Experience in undertaking procurement activities across a range of goods and services desirable.
• Commercial acumen and application of strategic thinking in the areas of procurement desirable.
• Ability to critically assess existing processes and procedures to challenge the status. quo and establish increasingly efficient and effective processes desirable.
• High level of written and verbal communication skills.
• High attention to detail.
• Ability to plan work assignments, juggle competing demands and work under pressure of frequent and tight deadlines.
• Qualifications/Certification within the discipline area desirable.

At Airservices Australia, we embrace and thrive on diversity of thought, perspectives, and capabilities because we know the benefits of having a workforce that is representative of the community that we serve. We appreciate everyone is unique and acknowledge diversity in thought leads to greater transparency and improved consideration in our decision making.

We believe a diverse workforce supported by an inclusive culture is central to our success. We actively encourage and welcome candidates from all cultural backgrounds, gender identities, people living with disability and Aboriginal and Torres Strait Islander peoples to apply. 

Security Clearance

To be eligible to apply, you must be an Australian Citizen or a Permanent resident.

Should you require any further information please contact Greg Kroll, Talent Acquisition Advisor at greg.kroll@airservicesaustralia.com

How to Apply

To apply for this position please lodge an application online. Applications close Wednesday 28th May 2025 (AEST)

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