As Office of the CEO Coordinator, you will be responsible for administrative support to the Senior Executive Officer and Board Secretariat team in both day-to-day administrative activities, practice management and enhancement of the team’s systems and processes

In this role, you’ll be responsible for but not limited to:

• Executive Support & Coordination: Manage the flow of information, decisions, and actions across the CEO’s office; support the Senior Executive Officer with high-quality briefings, reports, and presentations.
• Board & Committee Liaison: Coordinate with the Board Secretariat to prepare and distribute Board and Committee papers; assist with logistics and provide coverage for the Board Coordinator as needed.
• Travel & Financial Administration: Book travel and accommodation for the CEO and Senior Executive Officer; reconcile ExpenseMe Pro transactions and manage invoice payments.
• Office & Event Logistics: Oversee office-related functions including catering orders, room bookings, and tracking due dates for reports and scheduled activities.
• Confidentiality & Time Management: Handle sensitive information with discretion and sound judgement; manage competing priorities with strong time management and attention to detail.

Please see the link below to view the full Position Description:

 OCEO Coordinator PD 

You

• Qualifications or Experience in business or office administration, or equivalent high-level administrative experience.
• Strong organisational skills with the ability to manage competing priorities and adapt to change.
• Excellent relationship-building skills across all levels of the organisation.
• Discretion and confidentiality in handling sensitive information.
• Process improvement mindset with strong analytical thinking.
• Ability to work independently and collaboratively, with high attention to detail.
• Advanced digital literacy, especially in Microsoft Office and the ability to learn new systems quickly.
• Experience supporting executive-level stakeholders, including Boards and senior leaders.
• Financial and travel coordination skills, including managing purchase orders and complex itineraries.
• Exceptional communication skills, both written and verbal, with professional presentation.

Why apply?
Gain exposure to executive leadership and Board operations and contribute to work that directly supports strategic decision-making at the highest level.

If you're organised, proactive, and thrive in a fast-paced environment, we’d love your application.

Airservices Australia is a diverse and inclusive employer that recognises the benefits of having a workforce that reflects the communities in which we work. We encourage applications from diverse groups including Aboriginal and/or Torres Strait Islander people.

Security Clearance

To be eligible to apply, you must be an Australian Citizen or a Permanent resident as an Airservices Background check is required for this role. Please refer to the security check requirements successful applicants will be required to undertake as part of the recruitment process.

How to Apply

To apply for this position please lodge an application online before Applications close 11.55 pm  2 Oct, 2025