• Join our team as an Executive Assistant to Chief Operating Officer
• Permanent Role with flexible working arrangements
• Location Melbourne

The Organisation

Airservices Australia is a government-owned organisation responsible for the safe and efficient management of 11% of the world’s airspace and provision of aviation rescue fire fighting services at Australia’s busiest airports. 

Our people are our greatest asset with a dynamic and diverse team operating from locations across the country - from bustling cities to regional and remote locations, including an island. This team keep are helping to secure the future of Australia’s skies and keep it amongst the safest in the world.  

We connect people with their world safely – linking family and friends, generating economic activity, creating jobs, and facilitating trade and tourism. 

Airservices is committed to fostering a culture that is diverse, inclusive, and respectful.  We encourage motivated individuals who love what they do, value a service first mindset and embrace a challenge to explore a career with Airservices. In return you will be a valued team member, be offered flexibility and experience a meaningful career in an exciting, ever-evolving aviation industry.

The Role & The Team

Airservices Australia is embarking on a transformation journey, with the Office of the COO playing a central role. The COO function is structured around four key areas: Enterprise Portfolio Management, Shared Services, Facilities & Property and Transformation, Facilities and Environment.

As the Executive Assistant, you will deliver high-level administrative support to the Chief Operating Officer while also providing coordination and business support to the broader team.  You will work closely with the Executive Officer and the broader COO admin team to ensure the COO is a well-managed function that effectively and efficiently adheres to all enterprise governance systems, policies and processes.    

In this role, you will support the efficient operation of the COO Office, including but not limited to strategic diary management, meeting coordination, team communications, stakeholder engagement, document preparation, facilitating requests for information and supporting onboarding of new team members. You will also support continuous improvement projects within the COO function, developing systems and processes to enhance workflow and drive operational efficiency.

You will be responsible to arrange travel and accommodation, manage ProMaster reconciliations, and review reports. This role also requires you to develop and maintain organized filing systems for confidential, classified, and commercial-in-confidence documents, as well as staff and organizational records.

Please see the link below to view the full Position Description:

 Position Description - Executive Assistant to COO (3) (1).pdf

The Person

The successful applicant will have:

• Extensive experience in providing high level executive support to a senior leader in a demanding, dynamic, complex and fast paced environment including demonstration of highest levels of confidentiality and integrity at all times.
• Superior communication, written and oral skills with excellent attention to detail.
• Strong organisational and problem-solving skills with the ability to handle multiple tasks and the demonstrated ability to organise and prioritise while being able to easily pivot as needs arise
• Demonstrated experience in establishing and continually improving systems and procedures to monitor and control workflow and ensure governance requirements are met.
• High level of computer literacy with proficiency in Microsoft Office including Word, PowerPoint, Excel, Teams, and multiple Outlook accounts (Essential)
• An energetic style, be comfortable with ambiguity and a great sense of humour!
• Qualifications: Business Administration or Office Management Qualifications (desirable) or extensive commensurate experience

Airservices Australia is a diverse and inclusive employer that recognises the benefits of having a workforce that reflects the communities in which we work. We encourage applications from diverse groups including Aboriginal and/or Torres Strait Islander people.

Security Clearance

To be eligible to apply, you must be an Australian Citizen or a Permanent resident as an AIC is required for this role. Please refer to the security check requirements successful applicants will be required to undertake as part of the recruitment process. 

Should you require any further information please contact Neethu Stephen - Talent Advisor via email neethuanna.stephen@airservicesaustralia.com

How to Apply

To apply for this position please lodge a submission of your candidate online before Applications close 11.55 pm (AEST) Monday 27th January 2025