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Project Reporting & Coordination Manager

Apply now Job no: 500657
Work type: Full Time Permanent
Location: VIC, ACT, QLD, Various
Categories: Project Management, Senior Management

  • Be part of our team, safely managing 51.7M sq/km of sky. 
  • Permanent Opportunity – Make it your own!
  • Attractive salary + benefits + hybrid working model.


The Organisation 

Airservices Australia is a government-owned organisation responsible for the safe and efficient management of 11% of the world’s airspace and provision of aviation rescue fire fighting services at Australia’s busiest airports.

Our people are our greatest asset with a dynamic and diverse team operating from locations across the country - from bustling cities to regional and remote locations, including an island. This team keep Australia’s aviation industry safe every day of the year, both in the air and on the ground.

We connect people with their world safely – linking family and friends, generating economic activity, creating jobs, and facilitating trade and tourism.

Airservices is committed to fostering a culture that is diverse, inclusive, and respectful.  We encourage motivated individuals who love what they do, value a service first mindset and embrace a challenge to explore a career with Airservices. In return you will be a valued team member, be offered flexibility and experience a meaningful career in an exciting, ever-evolving aviation industry.


Our Leaders

Leaders at Airservices demonstrate our Leadership Standard in the way they Know, Focus and Value our people every day. Our leaders role model our values of Safe always, Service first, Love what we do, Work as one, Own it to connect people with their world safely.

An Airservices leader leads inclusively, thinks strategically, collaborates and communicates with impact to deliver outcomes that support our culture of trust, care and accountability.


The Role & The Team

As Project Reporting and Coordination Manager reporting to the Head of Project Delivery, you will be responsible for the coordination of administration for the Project Delivery scope including the supervision of staff in roles related to that function. You will ensure that all program administration is planned and executed efficiently, including the Office of the Head of Project Delivery. You will ensure there is appropriate coverage during any staff absences.

You will be responsible for evolving the Project Delivery reporting framework to meet governance requirements and demonstrate leadership in how to represent and escalate performance against agreed indicators for management decision.

The role adds value by providing effective, consistent, accurate and timely reporting across all levels of the organisation, including up to the Airservices Board of Directors, as well as to Government, Civil Aviation Safety Authority (CASA) and other key stakeholders.  Included in this will be the establishment of effective dashboards through the Business Intelligence (BI) specialist.

  • Develop and implement a Program Reporting Framework for Project Delivery, that adapts and changes to meet governance requirements.
  • Lead a team to deliver the reporting, communication and coordination functions.
  • Collect and collate data in order to design and prepare regular and ad hoc reports to support decision making, Program Boards, Executive Committees and Airservices Board Technology and Investment Committee and Airservices Board Meetings.
  • Maintenance of reporting information including dashboards and other artefacts.
  • Review and analyse collected data and report trends and findings to stakeholders.
  • Monitor and promote adopted program reporting practices.
  • Administer and provide secretariat support for all program reporting meetings and activities.


Please see the link below to view the full Position Description:

Download File Project Delivery - Project Reporting and Coordination Manager.pdf


The Person

  • Demonstrated experience in developing simple to complex reports for a variety of audiences and purposes across portfolio, program and project delivery landscapes
  • Mature knowledge of and strong experience in the application of Program and Project compliance monitoring and reporting
  • Business or quality management qualification preferably with supporting experience is desirable
  • Project Management qualification preferably with supporting experience is desirable
  • Demonstrated ability to manage high workloads, set priorities, meet deadlines and work effectively and flexible to changing circumstances and priorities
  • Ability to influence others within your circle of influence
  • Demonstrated ability to establish strategic relationships to deliver outcomes
  • Proven ability to achieve objectives in a complex commercially focussed environment
  • Ability to develop and present innovative solutions and influence outcomes
  • Experience in working with PowerBI including PowerPivot and PowerQuery
  • Experience in working with more advanced data analytics (such as SQL and Python) is desirable but not essential


 Airservices Australia is a diverse and inclusive employer that recognises the benefits of having a workforce that reflects the communities in which we work. We encourage applications from diverse groups including Aboriginal and/or Torres Strait Islander people.


 Security Clearance 

To be eligible to apply, you must be an Australian citizen as an Australian Government Baseline Security Clearance as may be required for this role in the future. Please refer to the security check requirements successful applicants will be required to undertake as part of the recruitment process.


Should you require any further information please contact Cortnie Taylor, Talent Acqusition Partner on 


How to Apply

To apply for this position please lodge an application online before Applications close 11.55 pm (AEST) 13 June 2023


Advertised: AUS Eastern Standard Time
Application close: AUS Eastern Standard Time

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