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Executive Assistant

Apply now Job no: 500910
Work type: Fixed Term Full Time
Location: VIC, ACT, NSW, QLD, Various
Categories: Executive Assistant

  • Join our team as an Executive assistant and elevate your career
  • Salary starting from $92,089 + 14% Super
  • Location you choose – Sydney, Melbourne, Brisbane or Canberra

The Organisation

Airservices Australia is a government-owned organisation responsible for the safe and efficient management of 11% of the world’s airspace and provision of aviation rescue fire fighting services at Australia’s busiest airports.

Our people are our greatest asset with a dynamic and diverse team operating from locations across the country - from bustling cities to regional and remote locations, including an island. This team keep are helping to secure the future of Australia’s skies and keep it amongst the safest in the world.

We connect people with their world safely – linking family and friends, generating economic activity, creating jobs, and facilitating trade and tourism.

Airservices is committed to fostering a culture that is diverse, inclusive, and respectful.  We encourage motivated individuals who love what they do, value a service first mindset and embrace a challenge to explore a career with Airservices. In return you will be a valued team member, be offered flexibility and experience a meaningful career in an exciting, ever-evolving aviation industry.

The Role & The Team

As the Executive Assistant, you will work collaboratively with the Executive Advisor to support the Chief Culture & Diversity Officer and the Leadership team. You will interact with a variety of Internal and External Stakeholders, and use independent judgement, discretion, initiative and professionalism to provide a high level of support.

  • Manage the Office of the CCDO including, but not limited to phone and diary management, meeting arrangements, liaison with internal and external stakeholders, responding to correspondence/email, coordination and prioritisation of documentation and collation of material in a timely manner.
  • Develop appropriate systems and procedures to monitor and control the workflow into and out of the CCDO Office.
  • Develop and maintain an outstanding action tracking system to ensure the timely response to all Executive and Board actions
  • Provide minute taking at meetings, writing up notes as well as following up on action items, initiating action and liaising with Senior Management on meeting outcomes where required
  • Arranging meetings and forums including travel and accommodation, room bookings, invitation management, catering, room set up, agenda management and coordination, facilitating IT and resource requirements and taking minutes/actions and writing them up subsequently

Please see the link below to view the full Position Description:

Download File Position Description - Executive Assistant to CCDO.pdf

The Person

The successful applicant will have:

  • High level of computer literacy with proficiency in Microsoft Office including Word, PowerPoint, Excel, Teams, and multiple Outlook accounts (Essential)
  • Experience in use of enterprise-wide business systems (for example TRIM, Sharepoint, SAP, Ariba, online travelling booking systems) to manage workflow processes (desirable)
  • Qualifications: Business Administration or Office Management Qualifications (desirable) or extensive commensurate experience
  • Extensive experience in providing high level executive support to a senior manager in a demanding, dynamic and fast paced environment including demonstration of highest levels of confidentiality and integrity at all times
  • Excellent written and oral communication skills with strong attention to detail
  • Ability to multitask and strong problem-solving skills.
  • Demonstrated experience in establishing and continually improving systems and procedures to monitor and control workflow and ensure governance requirements are met.
  • Demonstrated ability to work well within a team as well as independently.

Airservices Australia is a diverse and inclusive employer that recognises the benefits of having a workforce that reflects the communities in which we work. We encourage applications from diverse groups including Aboriginal and/or Torres Strait Islander people.

Security Clearance

To be eligible to apply, you must be an Australian citizen or permanent resident as an Airservices Australia police check is required for this role. Please refer to the security check requirements successful applicants will be required to undertake as part of the recruitment process.

Should you require any further information please contact Neethu Stephen – Talent Advisor on

How to Apply

To apply for this position please lodge an application online before Applications close 11.55 pm (AEST) DAY MONTH 2022.

Advertised: AUS Eastern Standard Time
Application close: AUS Eastern Daylight Time

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